The Graduate School, University of Wisconsin-Madison

Human Research Protection Program: Policy

Applying State Law in Human Research

Adopted By: All Campus IRB

Adoption Date: January 5, 2005

Amended: July 10, 2008

Purpose:  This policy describes how the UW-Madison IRBs assure compliance with state laws when reviewing research involving human subjects.

Policy

I.      UW-Madison IRBs must comply with applicable ethical principles and federal laws governing human subjects research.  In addition, state and local laws, including constitutional law, statutes, administrative code provisions, and case law, may influence IRB decisions.  State and local laws must be followed when they provide protections over and above those provided by federal law.

II.     An attorney from the UW-Madison’s Office of Administrative Legal Services is available to provide legal counsel to UW-Madison's IRBs and IRB staff in applying federal state and local law to the review of research involving human subjects.  Legal counsel is sought in two ways: (1) IRB chairs, IRB directors or staff call or email the attorney if they have questions regarding human subjects research, and (2) the attorney attends IRB meetings to answer legal questions from the IRBs when requested.

III.    When research is conducted in other jurisdictions, the UW-Madison IRBs consult with legal staff to determine which individuals meet the DHHS and FDA definitions of “child,” “legally authorized representative,” and “guardian,” under the laws of the other jurisdictions.

IV.   Research participation by children and incompetent adults:

A.  Determining who is a “child” and who is an “adult” in Wisconsin
According to the federal regulations governing human subjects research, “children” are persons who have not attained the legal age for consent to treatments or procedures involved in the research, under applicable law of the jurisdiction in which the research will be conducted.  A person must be an “adult,” under the applicable law of the jurisdictions in which the research will be conducted, in order legally to consent to treatments or procedures involved in human subjects research.
In Wisconsin, to be an adult, a person must be 18 years old or older [WSA 48.02(1d), 48.02(2)] or an emancipated minor.  An emancipated minor, under Wisconsin law, includes (1) a married, widowed or divorced person who is at least 16 years old, (2) a minor who has given birth, (3) a minor emancipated by court order, (4) a minor emancipated by parental consent, and (5) a minor living on his or her own who is not supported by parents.  [WSA 48.375(2)(e), 765.02(2), 54.46(6), 895.037(1)(c)]  Emancipated minors are considered able to give legal consent to treatments or procedures involved in research.
In addition, according to DHHS guidance, if research on a specific treatment involves solely treatments or procedures for which minors (children) can give consent outside the research context under applicable state and local laws, minors may provide their own informed consent to participate in the research and parental permission, or waiver of permission, is not necessary.  See, OHRP Research with Children FAQs.
In Wisconsin, minors 14 years or older may consent to HIV testing [WSA 252.15(2)(a)4.a]; minors 12 years or older may consent to outpatient services for the abuse of alcohol or other drugs [WSA 51.45(2m), 51.47]; and minors of any age may consent to testing or treatment for sexually transmitted diseases.  [WSA 252.11(1), 252.11(1m)].  For additional information and guidance on the research implications of a minor’s ability to consent to testing or treatment procedures, contact the UW-Madison Office of Administrative Legal Services.
UW-Madison IRBs may also consider other circumstances on a case-by-case basis in determining whether a person is an adult, for purposes of consent to participation in research.
B.  Defining “Parent” and “Guardian” for Children
Under federal regulations governing human subjects protection, a parent or guardian may consent to a child’s participation in research.

 

1.  Parent
Under DHHS and FDA regulations, a “parent” means a biological or adoptive parent of a child.  [45 CFR 46.402(d)] [21 CFR 50.3(p)]
 
Under Wisconsin law, a "parent" means either a biological parent, a husband who has consented to the artificial insemination of his wife, or a parent by adoption.  If the child is a non-marital child who is not adopted or whose parents do not subsequently intermarry, "parent" includes a person who has acknowledged paternity by law or been adjudicated to be the biological father.  "Parent" does not include any person whose parental rights have been terminated. WSA 48.02(13)
 
2.  Guardian
     Under DHHS regulations governing human subjects research, a “guardian,” who can give consent on behalf of a child to participate in human subjects research, is an individual authorized under applicable state or local law to consent on behalf of a child to general medical care. [45 CFR 46.402(e)]  Under FDA regulations, a “guardian” is an individual authorized under applicable state or local law to consent on behalf of a child to general medical care when general medical care includes participation in research or to participate in research. [21 CFR 50.3(s)]

 

Under Wisconsin law, in addition to a “parent,” as defined, above, a court-appointed “guardian” for an unemancipated child under the age of 18 has the authority to consent to major medical, psychiatric and surgical treatment. [WSA 48.023(1)]  A relative of a minor may be appointed as a minor’s “guardian.” [WSA 48.02, 48.023].

 

3.  Persons Authorized to Consent for Minors in Wisconsin
The persons designated in the following list may consent to research participation by minors enrolled in any human subjects research conducted under the jurisdiction of UW-Madison:
 
§         Parent
§         Court appointed guardian [WSA 54.10(1)]
 
Before someone other than the parent or court-appointed guardian can provide permission for a child to take part in research the investigator must consult with UW-Madison Office of Administrative Legal Services to confirm that the person is authorized under applicable law to consent on behalf of a child to general medical care.
C.  Defining “Legally Authorized Representative” for Incompetent Adults

 

1.  Under DHHS regulations governing human subjects research, individuals or other bodies authorized under applicable state or local law to consent on behalf of a prospective participant to their participation in the procedure(s) involved in research are considered legally authorized representatives.  These individuals include those authorized by state law to give consent for an incompetent person under laws governing guardians, surrogates and powers of attorney or under laws specifically related to health care decisions such as health care proxies, health care surrogates, or health care guardians, when applicable to the research setting.  For additional information and guidance on research involving incompetent adults or those whose ability to make decisions may be impaired, see, Policy on Research Participation by Adult Subjects Lacking Capacity to Consent (a/k/a Consent by Representative Policy), or contact the UW-Madison Office of Administrative Legal Services.
 
2.  In identifying a legally authorized representative for an incompetent adult, the UW-Madison looks to the following people in the following order of priority:
 
§         Designated agent under research power of attorney
§         Designated guardian
§         Designated agent under a power of attorney for health care
§         Next of kin in the following order: spouse, adult child, parent, adult sibling, grandparent, adult grandchild, or a close friend of the potential subject.
 
     The persons designated in this list may consent to research participation by incompetent individuals enrolled in any human subjects research conducted under the jurisdiction of UW-Madison.
 
     For Veterans Administration protocols, the legally authorized representative must be a health care agent appointed by the person in a Durable Power of Attorney for Health Care or similar document; a  court-appointed guardian of the person, or the next-of-kin in the following order of priority, unless otherwise specified by applicable state law: spouse, adult child (18 years or older), parent, adult sibling (18 years of age or older), grandparent, or adult grandchild (18 years of age or older).
 
a.  Power of Attorney for Research/Advance Directive
UW-Madison has developed a research power of attorney form and an advance directive form that can be used by individuals who wish to appoint an agent to act on their behalf if they become incompetent with regard to decisions about research participation.
 
A research agent appointed under a power of attorney for research may consent to a potential subject’s participation in research to the extent that the agent’s decision is not inconsistent with the wishes and preferences of the potential subject as expressed in the power of attorney instrument. 
 
If no research power of attorney or advance directive is in effect for an individual who does not have the capacity to consent, the UW-Madison applies Wisconsin law to identify a legally authorized representative, for purposes of the Common Rule and the FDA regulations. 

 

b.  Guardian

Under Wisconsin law, a court appointed guardian of the person is authorized to exercise only those powers that are necessary to provide for the individual’s personal needs, safety, and rights and must exercise the powers in a manner that is appropriate to the individual and that constitutes the least restrictive form of intervention. The court may limit the authority of the guardian of the person to allow the individual to retain power to make decisions about which the individual is able effectively to receive and evaluate information and communicate decisions. [WSA 54.25(2)(d)]

 

WSA Chapter 54 [WSA 54.25(2)(d)2.b-d] also speaks specifically to powers of the guardian with regard to an incompetent ward’s participation in research.  A guardian of the person may:

 

·         authorize the ward’s participation in an “accredited or certified” research project, unless it can be shown by clear and convincing evidence that the ward would never have consented to research participation, if:

o        the research might help the ward, or

o        the research might not help the ward but might help others, and the research involves no more than minimal risk of harm to the ward

 

·         authorize the ward’s participation in research that might not help the ward but might help others, even if the research involves greater than minimal risk of harm to the ward:

o        if the guardian can establish by clear and convincing evidence that the ward would have elected to participate in such research, and

o        the proposed research was reviewed and approved by the research and human rights committee of the institution conducting the research. The committee shall have determined that the research complies with the principles of the statement on the use of human subjects for research adopted by the American Association on Mental Deficiency, and with the federal regulations for research involving human subjects for federally supported projects.

 

·         consent to “experimental treatment,” unless it can be shown by clear and convincing evidence that the ward would never have consented to any experimental treatment, if the court finds all of the following:

o        the ward’s mental or physical status presents a life−threatening condition,

o        the proposed experimental treatment may be a life saving remedy,

o        all other reasonable traditional alternatives have been exhausted,

o        two examining physicians have recommended the treatment, and

o        in the court’s judgment, the proposed experimental treatment is in the ward’s best interests.

 

c.  Health Care Agent
Under Wisconsin law, a health care agent designated under a power of attorney for health care has authority to make health care decisions on behalf of a principal lacking capacity to consent consistent with the power of attorney instrument.  [WSA 155.01 etseq.]  A healthcare power of attorney is activated when two physicians or one physician and one licensed psychologist determine and document in writing that the subject lacks capacity. 
 
A healthcare agent may consent to a potential subject’s participation in research to the extent that the agent’s decision is not inconsistent with the wishes and preferences of the potential subject as expressed in the power of attorney instrument.  Wisconsin law prohibits a health care agent from agreeing to experimental mental health research or to psychosurgery, electroconvulsive treatment or drastic mental health treatment procedures for the principal.  [WSA 155.20(3)]

 

When appointing a guardian of the person under Chapter 54, if a ward has executed a power of attorney for health care under Chapter 155, the court must appoint the designated health care agent as the individual's guardian unless the appointment would not be in the best interests of the ward. [WSA 54.15(3)]  If the ward executed a power of attorney for health care before a finding of incompetency and appointment of a guardian for the ward, the power of attorney for health care remains in effect, unless the court revokes the power of attorney based on ”good cause” or limits the authority of the health care agent. Unless the court revokes the power of attorney or limits the authority of the health care agent, the ward’s guardian may not make health care decisions for the ward that may be made by the health care agent, unless the guardian is the health care agent.  [WSA 54.46(2)(b)]

 
d.  Next of Kin
Absent a power of attorney for research or health care or a court-appointed guardian, a potential research participant’s “next of kin” may consent to research participation on behalf of a participant who is found to lack capacity.
 
“Next of kin” include, in the following order of priority,: the spouse, adult child, parent, adult sibling, grandparent, adult grandchild, or a close friend of the potential subject.  Any “next of kin” representative of the potential participant should be actively involved in the care of the participant.
 
The next of kin order (see, Sec. IV.C.2) is gleaned from the following statutes: WSA 157.06(3) (anatomical gift act); WSA 852.01 (intestacy statute); and WSA 990.001(16) (defining degrees of kinship).
 
See, Power of Attorney for Research
     Advance Directive for Research
Policy on Research Participation by Adult Subjects Lacking Capacity to Consent (a/k/a Consent by Representative Policy)
(http://info.gradsch.wisc.edu/research/hrpp/index.html)

V.    Other Wisconsin Laws and Rules Relating to Human Subjects Research

       Below is a brief description of Wisconsin laws and rules that may be pertinent to human subjects research, followed by an Appendix citing to specific statutes, administrative code provisions and case law.

       Wisconsin has no statute that broadly encompasses human subjects research.  However, the Guardianships and Conservatorships statute, WSA Chapter 54 [formerly Chapter 880], addresses the power of a court-appointed guardian of the person to authorize an incompetent ward’s participation in research.  See, Sec. IV.C.3.b, above.

       In addition, both the Mental Health Code and the Protective Services statute require that research that (1) is more than minimal risk, and (2) targets participants who are: (a)  receiving protective services, voluntarily or involuntarily, because of aging infirmities, chronic mental illness, developmental disabilities or like incapacities, or (b)  receiving inpatient or outpatient treatment for mental illness, development disabilities or substance and alcohol dependency in Wisconsin must comply with special conditions imposed by Wisconsin law.  See, WSA Chapters 51 and 55.  Written permission for the conduct of the research at an inpatient or outpatient treatment facility must also be obtained from the appropriate officials at that facility, and the research must comply with human research protection regulations, the Common Rule, 45 CFR Part 46, adopted by the U.S. Department of Health and Human Services (DHHS).  The research may also need to be approved by the Department of Health and Family Services (DHFS).  For additional information, consult with your IRB office or the UW-Madison Office of Administrative Legal Services.

       The Wisconsin Administrative Code also expressly gives clients of home health agencies the right to refuse to participate in “experimental research.”

       Release of HIV tests and birth defect records for research purposes also require institutional review board (IRB) approval of the research.  In the case of the release of birth defect records for research purposes, the research must comply with DHHS regulations on the protection of human subjects (45 CFR 46).

       The Mental Health Code, the Protective Services statute, the elder abuse reporting system and the child abuse reporting system also require DHFS approval of a research project before records can be released for research purposes without the consent of the individual patient, abuse victim or abuse reporter.

       Any medical or mental health professional who has reasonable cause to suspect child abuse is required to report the suspected abuse under Wisconsin statutes.  Wisconsin law also requires any health care provider to report the appearance of the communicable disease or a death caused by such a disease to the local health officer.  There is no mandatory reporting required in elder abuse cases.

       There are also state statutory provisions governing access to confidential records and research on human organs and case law relating to duty to warn and consent that may be pertinent to human subjects research.

       For additional information and guidance on applying Wisconsin law, UW-Madison investigators and research staff should contact an IRB office or the UW-Madison Office of Administrative Legal Services.

Appendix

STATUTES

Social Services

 

WSA 46.90 Elder Abuse Reporting System.

 

• WSA 46.90 Reporting of elder abuse is required if certain circumstances are met.

 

• WSA 46.90(6) Allows reports of elder abuse and investigations to be released by a county agency of the Wisconsin Department of Health and Family Services (DHFS) for research purposes, if the research has been approved by the department or county agency, the information will be used only for the approved research and will not be released to a person not connected with the research, and the final product will not include identifying information.

The Children’s Code

 

WSA 48.981 Abused or neglected children and abused unborn children.

 

• WSA 48.981 (2) Persons required to report child abuse include physicians, nurses and other medical and mental health care professionals.

 

• WSA 48.981 (7) Allows release of child abuse reports and records to a “person engaged in bona fide research” with permission of DHFS, except for information identifying subjects or reporters of abuse.

State Alcohol, Drug Abuse, Developmental Disabilities and Mental Health Act

 

WSA 51.001 et seq.

 

• WSA 51.30 (4) Access to registration and treatment records. Allows individual’s treatment records to be released without informed written consent for research purposes if the research has been approved by DHFS, the information will be used only for the approved research and will not be released to a person not connected with the research, and the final product will not include identifying information.

 

• WSA 51.61(1)(j) Patients rights. Individuals receiving treatment for mental illness, developmental disabilities, and alcoholism or drug dependency have the right not to be subjected to experimental research without the express and informed consent of the patient and the patient’s guardian and after consultation with independent specialists and the patient’s legal counsel.

 

The proposed research must be approved by the institution’s research and human rights committee (see WSA 51.61(4), below) and DHFS and must comply with the principles of the statement on the use of human participants in research adopted by the American Association on Mental Deficiency and with the protection of human research participant regulations adopted by the U.S. Department of Health and Human Services (DHHS) for projects supported by that agency. (See 45 CFR 46)

 

• WSA 51.61(4) Facilities that conduct research involving human participants must establish a five-member research and human rights committee to review the research proposals. The statute sets forth requirements for committee membership.

 

Guardians and Conservatorships

 

WSA 54.01 et seq. (See, Section IV.C.2.b & c, above)

Protective Service System

 

WSA 55.07 Patients' rights.

 

• WSA 55.07 Persons who receive protective services, voluntarily or involuntarily, because of aging, chronic mental illness, developmental disabilities or like incapacities have the right, under WSA 51.61, not to be subjected to experimental research without the express and informed consent of the patient and the patient’s guardian and after consultation with independent specialists and the patient’s legal counsel.

 

The proposed research must be approved by the institution’s research and human rights committee and DHFS and must comply with the principles of the statement on the use of human subjects for research adopted by the American Association on Mental Deficiency and with regulations adopted by the U.S. Department of Health and Human Services (DHHS) for projects supported by that agency. (See 45 CFR 46)

 

• WSA 55.07 (2) A parent who has been denied physical custody of a child may not access a child's records under the Protective Service System.

Miscellaneous Health Provisions

 

WSA 146.82 Confidentiality of patient health care records.

 

• WSA 146.82(2) Patient records can be released without informed consent for research purposes if the researcher is affiliated with the health care provider, the information will be used only for the approved research and will not be released to a person not connected with the research, and the final product will not include identifying information. Private pay patients may deny access by annually submitting to the health care provider a signed, written request.

 

• WSA 146.835 Parents Denied Physical Placement rights. A parent who has been denied physical custody of a child may not have access to a child's medical records.

Research using Human Organs

 

WSA 146.345 Sale of human organs prohibited.

 

• WSA 146.345(2) No person may knowingly and for valuable consideration acquire, receive or otherwise transfer any human organ for use in human organ transplantation. There is no prohibition on buying or selling human organs for research.

Power of Attorney for Health Care

 

WSA 155.20 Health care agent; powers; limitations.

 

• WSA 155.20(3) A health care agent may not consent to experimental mental health research or to psychosurgery, electroconvulsive treatment or drastic mental health treatment procedures for the principal.

Communicable Diseases

 

WSA 252.05 Reports of cases.

 

• WSA 252.05(1) Any health care provider, as defined in WSA 146.81(1), who knows or has reason to believe that a person treated or visited by him or her has a communicable disease, or having a communicable disease, has died, shall report the appearance of the communicable disease or the death to the local health officer. The local health officer shall report this information to the department or shall direct the person reporting to report to the department. Any person directed to report shall submit this information to the department.

 

• WSA 252.05(3) Anyone having knowledge or reason to believe that any person has a communicable disease shall report the facts to the local health officer.

HIV Testing and Disclosure

 

WSA 252.15 Restrictions on use of a test for HIV.

 

• WSA 252.15(2) Informed consent for testing or disclosure. Exception to informed consent to perform HIV test if performed for research as long as identity of the test subject is not known and may not be retrieved by the researcher.

 

• WSA 252.15(5) Confidentiality of test. HIV test results are confidential but may be revealed without test subject’s authorization for the purpose of research, if the researcher is affiliated with a health care provider, has obtained permission to perform the research from an institutional review board, the information will be used only for the approved research and will not be released to a person not connected with the research, and the final product will not include identifying information.

Chronic Disease Prevention

 

WSA 255.04 Cancer Reporting.

 

• WSA 255.04 Cancer Reporting. Hospitals, physicians, and clinics must report cancer cases to the Wisconsin Cancer Reporting System (WCRS), in the Bureau of Health Information, Wisconsin Department of Health and Family Services. Hospitals must report cases within six months of initial diagnosis or first admission following a diagnosis elsewhere. Clinics and physicians must report cases within three months of initial diagnosis or contact. Reports to the state cancer registry may not be construed as a violation of any person's responsibility for maintaining the confidentiality of patient health care records.

Maternal and Child Health

 

WSA 253.12 Birth defect prevention and surveillance system.

 

• WSA 253.12(5) Confidentiality. Confidential information about birth defects can be released to a researcher who has filed a written request and a research protocol with the department, if the purpose is to study birth defects surveillance and prevention, the information will be used only for the approved research and will not be released to a person not connected with the research, and the final product will not include identifying information.

 

• WSA 253.12(5)(b)3. If the research will involve direct contact with a subject of a report or with any member of the subject's family, the department must determine that the contact is necessary for meeting the research objectives and that the research is in response to a public health need or is for the purpose of or in connection with birth defects surveillance or investigations sponsored and conducted by public health officials. The department must also determine that the research has been approved by a certified institutional review board or a committee for the protection of human subjects in accordance with the regulations for research involving human subjects required by the federal department of health and human services (DHHS) for projects supported by that agency. Contact may only be made with the written informed consent of the parent or guardian of the subject of the report and in a manner and method approved by DHFS.

Uniform Controlled Substances Act

 

WSA 961.335 Special use authorization.

 

• WSA 961.335(7) The controlled substances board may authorize persons engaged in research on the use and effects of controlled substances to withhold the names and other identifying characteristics of individuals who are the subjects of research. Persons who obtain this authorization are not compelled in any civil, criminal, administrative, legislative or other proceeding to identify to the board the individuals who are the subjects of research for which the authorization was obtained.

Criminal Trials

 

WSA 972.15 Presentence investigation.

 

• WSA 972.15(5) The Department of Corrections may use a presentence investigation report for research purposes. If a report is used for research purposes and the research involves personal contact with research subjects, written consent of the subject or the subject’s authorized representative is required. Disclosure of the name or any other identifying characteristic of the subject is prohibited, except for disclosure to appropriate staff members or employees of the department, agency or person as necessary for purposes related to the research.

 

 

ADMINISTRATIVE CODE

Patient Rights and Resolution of Patient Grievances

 

HFS 94.01 et seq. Research with patients receiving treatment for mental illness, a developmental disability, alcohol abuse or dependency or other drug abuse or dependency.

 

• HFS 94.13. An inpatient or residential treatment facility conducting or permitting research or drastic treatment procedures involving human subjects shall establish a research and human rights committee in accordance with 45 CFR 46, s. 51.61(1)(j).

 

• HFS 94.14. (1) All proposed research involving patients must meet the requirements of s. 51.61(1)(j), Stats., 45 CFR 46, and this section.

Home Health Agencies

 

HFS 133.08 Home Health Agencies

 

• HFS 133.08(2)(d) Clients of home health agencies have the right to refuse to participate in experimental research.

 

 

CASE LAW

Researchers Duty to Warn

 

Schuster v. Altenberg, MD, 144 Wis.2d 223, 424 NW2d 159 (1988)

 

• This case held that a psychotherapist might be negligent for failure to warn a patient about a medication's effect on driving, if it was foreseeable that an accident could result causing harm to the patient or third persons. This case would apply to a researcher and research subject.

Consent by Guardian on behalf of Incompetent Person

 

In re Guardianship of Pescinski, 67 Wis.2d 4, 226 NW2d 180 (1975)

 

• This case held that a guardian of an incompetent person could not consent to a surgical procedure on the ward for purposes of making a kidney donation to the ward’s sister absent any benefit to the ward. A guardian must act under the "best interests" standard with respect to the ward, and the court explicitly declined to adopt the "substituted judgment" standard.

 

Spahn v. Eisenberg, 210 Wis.2d 557, 563 NW2d 458 (1997)

 

• This case held that a guardian cannot consent to withdrawal of feeding tubes where the patient-ward is not in a persistent vegetative state and there was no clear indication of what the patient-ward would want. The patient had Alzheimer’s disease.

Emancipation of Minor

 

Niesen v. Niesen, 38 Wis.2d 599 (Wis. 1968)

Caskey v. Peterson, 220 Wis. 690, 263 N.W. 658 (Wis. 1935)

Prelipp v. Prelipp, 203 Wis. 488, 234 N.W. 730 (Wis. 1931)

 

• Minors may also be released from parental control, and become emancipated, either by the consent of the parent or by operation of law without such consent..